Manage Event Housing More Efficiently
Staybook helps you centrally manage sourcing, contracting,
room blocks and reconciliation all in one place.
Staybook has everything you need to manage
the entire event housing lifecycle
Simple RFP process
Enter your event lodging details, dates, room types,
concessions - generate a customized RFP
• Create RFPs in minutes - Source multiple hotels
• Features that Streamline the RFP process:
• Event templates
• Automate distribution to hotels, NSOs
• Centralize hotel responses
• Easily compare bids on one screen
Choose from over 600k hotels
Hotels are sorted by proximity. Choose from over 600,000
properties to give your attendees the most options.
• Find the right hotels to include in your RFP, view by:
• Distance from venue
• Amenities and hotel rating
• Brand
• View all GPS link hotels
Effortless contracting
Centralize negotiated terms within the platform. Finalize
room blocks with digital e-signature contracting.
• Contract multiple hotels
• Several ways to monetize on every reservation
• Collect markup at time of booking
• Create new revenue streams
• Easily add additional rooms post-contracting
Room block management
Staybook provides access to all your room blocks in one place. Get complete visibility with live updates, monitor pickup
• Monitor pickup in real time
• Track room block performance and revenue
• Make modifications to reservations
• Add rooms and/or room types post-contracting
• GPS Link – View reservations made directly into hotel
PMS systems
Easy reconciliation & invoicing
Staybook's interactive rooming list provides real-time visibility and reduces the time between reconciliation and invoicing.
• Collect markup at time of reservation
• Capture more reservations with less effort
• Automate invoicing
Staybook gives attendees more control
Make it easy for participants to book with a sharable booking link from your website or event page. Attendees can view real-time inventory with complete hotel details and images.
- Coaches or team parents can hold a block of rooms for their team –- then share the link with team members to book individually
- Each team block is tracked within the larger group block
- Participants are in control of their reservations:
• Request room type changes
• Request cancellations/extend their stay
- White labeled booking engine, branded to your event or company
Ready to manage housing with less effort?
Staybook helps you get more from your housing program
Connect Registrations to Reservations
Connect event registration and get credit for more reservations.
Reconcile Faster
The interactive rooming list offers transparent reporting on no-shows and cancellations— reconcile faster with less back-and-forth.
Automate Invoicing
No time wasted - invoices are distributed instantly upon final reconciliation.
Your Branded Booking Engine
Make it easy for participants to book within the block.
Create New Revenue Streams
We offer a variety of compensation models to make up for reduced hotel commissions.
Dynamic Reporting
Your event’s housing data is centralized for easy economic impact analysis.
